KHA annual meeting minutes (Updated)

Knollwood Annual Meeting Minutes

April 28, 2022   7:00 p.m.

Welcome & Introduction

Tim Woods, President, opened the Meeting with an introduction of current Board Members.

Board Members Present: Tim Woods, Hope Vollmer, Debbie Pritchard, John Nickison, John Mahlie, Ali Mojarrad, and Michelle Becker

Board Members Absent: Scott Holmlund and Aviva Wulfsohn

Tim emphasized the need for volunteers to assist on the Property Management Committee for spring planting of flowers since the Board was assuming this job after an unsatisfactory experience with a Landscaping Company.  Tim also asked for volunteers to help review “out of date”, By-Laws & Covenants/Restriction as Amendments are needed, particularly in the areas of Metal Roofing, Solar Panel & Fencing.  Sign-Up sheets were made available at the Sign-In Table.

Approximately 31 people attended including Board Members.

TREASURER’S REPORT – Debbie Pritchard explained the 2021 and 2022 budgets and expenditures. She also reviewed the number of delinquent dues, efforts to collect them including follow up invoices, filing Association liens, attorney demand letters and, as last resort filing suit to recover the amounts owed plus interest and court costs. The total amount of delinquent dues each year is between $5,000 to $6,000. The treasury has excess funds which are earning a small amount of interest from money market savings.  The Association is solvent and in good financial shape.

Committee Reports

Covenants and Restrictions – John Mahlie reported there were only a few violations of the Covenants and each were addressed via a letter and discussion with the offenders. Issues involved perimeter fences, a business operation, parking boats on trailers and a commercial size dumpster in open areas. All violations were resolved. It was noted that the boat/trailer and dumpster incidents were also violations of the St. Joseph County Single Family Zoning Ordinance. The County will be asked to enforce the Ordinance as to these types of violations. Monetary fine for violations could be as high as $2,500.

Utility Report by John Nickison

John stated, AEP has been very responsive to lights & transformers which need repair or replacement.  Most of our street lights now use LED lights.  Please contact John Nickison to report any problems with street lights or utility boxes.

Webmaster Report by John Nickison

Website now sending emails to Homeowner’s who are setup on the email list.  John encouraged Homeowner’s to call him with questions and to contact him with email addresses and he will set them up.  KHA annual dues can be paid using Paypal via the website.  Adding a link for St. Joseph County Code Enforcement on the website. A program to develop a new method of emailing Association business will be explored.

Architectural Control Report by John Mahlie

John stated, that Approval was given on some additions, a sunroom, sheds, fence & swing set. An addition to and existing shed on Baywood was denied.

Property Management Report by Ali Mojarrad

Ali stated, Lawn & Order did a good job cleaning up the 3 entrances maintained by the HOA this spring & applying mulch. The landscaping company did not do a good job with the planting flowers last year and they were not able to find help to do the planting this year.

The Property Management team along with Tim Woods plan to purchase & plant flowers this spring.

Garage Sale Reported by Michelle Becker

Annual Garage Sale will be held June 17th & 18th .  We have teamed up this year with Knollwood West to hold our Garage Sales on the same weekend.  We will share in advertising which will included: Newspapers, Granger Magazines & Online sources.  Handouts are available at the Sign-In table for information & tips for Garage Sale success.

State of the Association Presented by Tim Woods

  • Special Thanks to Michelle Becker, Hope Vollmer & Ali Mojarrad for their participation in the Christmas decorations at the Entrances.
  • Dangerous trees or limbs in the County easements near our subdivision streets were removed. Report (574-235-7800) all dangerous trees and limbs in the county easement (approximately 10 feet from the curb) or in a county drainage area.
  • The Board requested HOA Program information regarding the Leaf Pick-up Programs offered through the St. Joseph County.  Cost quoted to us $47,260.  The Board voted to not participate as the Association could not afford the cost, rather let the individual Homeowners sign up with the County taking advantage of the Early Bird Special or one of the many programs offered to best suit their needs or a Landscaping Co. of their choice.
  • Liability & Fidelity Insurance purchased for the Association & invested excess Association Funds.
  • Paving & Drywell being done by St Joseph County on Foxcross Drive, Regency Park, Haven Hill & Marlowe Way currently.  (Homeowner’s were encouraged to call the County regarding potholes 574-235-7800)
  • Prevailed in the litigation against a homeowner regarding several violations of the Restrictive Covenants, including recovery of 8 years of delinquent dues plus interest; removal of a trailer from the yard; ceased selling used vehicles from the driveway; removal of piles of shingles from the roof of their home; and as the prevailing party, an award of part of the attorney fees incurred by the Association.  The case is being appealed. The Magistrate Judge will rule on part of the appeal before May 6, 2022.

GOALS:

  • Work with the committee to amend the Association’s By-laws and the Restrictive Covenants.
  • Continue to enforce the Restrictive Covenants and the get the County more involved in enforcing the Single-Family Zoning Ordinance
  • Decide where & how to safely store all the HOA’s past, present & future documents

There being no further business to be discussed, the meeting adjourned at approximately 8:30 PM.

Respectfully submitted

Aviva Wulfsohn, Secretary